Assigning groups to fields on forms

The security system allows you to restrict access on files to certain actions, e.g. you can prohibit users from changing any field in a record. You can fine-tune this access down to individual fields for cases where the whole record is too course a restriction. This is done by going to any form that shows the field you want to restrict access to. In the form, right-click on the entry area of the field you wish to control access; a menu like the one below will appear:

set_field_access_menu

Select the Set field/button access item; a form like the one below will open:

set_field_access_form

You can control the groups that are allowed to see the field via the View button, and those that are allowed to change the field via the Edit button. When a user is not allowed to see a field it is removed from the form (leaving a space where it was). When a user is not allowed to change a field it becomes read-only (and is shown as blue using the normal colour scheme). Having set the access like this, your settings are applied on all forms and browses that reference that field.